# Samples: Every sample has an owner, a phase and a holder.

> Track every sample request from draft to passed, check physical samples out and in by barcode, and get buyer loans back. Sample software for apparel.

Page: https://samplyn.com/platform/samples
Updated: 2026-11-12

Sample requests stop living in email. Physical samples stop walking out of the showroom. Samplyn keeps the request, the garment and the person holding it on one record.

- 12: phases from draft to passed or failed, in three stretches
- 1 scan: to check a sample out to a person, or a rack back in
- 4: answers a buyer can give on a loan: keep, return, more time, send another

## Requests: A request with an owner and a phase.

Raise a sample request from a style, a design or a moodboard, or let a buyer check one out of the sample cart. It moves through three stretches: before production, in production, and evaluation, so everyone sees the same answer to where is it.

- Priorities of normal, urgent and rush
- Printable sample-submit, spec-sheet and swatch-submit forms
- Comments with mentions on the request, and an alert when it runs past its due date
- A live moodboard on the request, built by talking to Cardi
- Phases: Before production (Draft, Submitted, Revising, Approved); In production (In factory, In production, Shipped); Evaluation (Received, Evaluating, Passed or failed)

## Custody: Who has it? Scan and see.

Every physical sample is checked out to a person and checked back in by barcode scan. Scan one sample at a market appointment, or a whole rack when it comes back to the showroom. The trail shows every hand it passed through.

- Check out and check in by scan, to a named person
- Bulk check-in for a rack at a time
- Overdue alerts for samples that have been out too long
- Barcode labels for styles, purchase orders and lists, and a scanner that works anywhere in the app

## Buyer loans: Loans come back, or get chased.

When a buyer keeps a sample, it is a loan with a due date. The buyer answers from their own portal: keep it, return it, ask for more time, or send me another in a different type, color or size range. Statements and reminders go out on their own.

- Keep, return, more time, or send me another
- A loan statement per buyer
- Reminders that go out on a schedule, so nobody has to chase by hand

## What buyers see: Buyers ask for samples in their own portal.

Buyers sign in by invitation, scoped to their own company and divisions. They add styles to a sample cart from the current line or a wishlist and check out into a sample request. They never see your cost, and they never see another account.

- A sample cart that checks out into a sample request
- Wishlists a buyer can share with colleagues
- Prices shown only where you turn them on, cost never

## Samples sit on the same record as everything else.

A sample request starts from a style and its spec sheet, a passed sample moves toward a purchase order, and the buyer who asked for it is the account Style Pitcher already knows. Nothing is copied between systems.

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